Finance Fun is opening up an Administrative Assistant position Please see the job description attached for qualifications, duties and responsibilities. Resumes will be accepted until October 9, 2009. If possible, please send resumes to electronically to Suzette’s e-mail is sgrant@financefund.org
For more information, please contact:
Suzette Johnson-Grant, MBA
Human Resources Manager
Finance Fund
614.221.1114 x.32
| JOB TITLE |
Administrative Assistant |
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| SUPERVISOR: |
Program Team Lead |
| LOCATION: |
Columbus, Ohio |
General Summary It is the function of the Administrative Assistant to perform a wide variety of
specialized administrative functions to facilitate the smooth operation of the organization. |
Principal Duties and Responsibilities
- Arrange for and administer staff travel i.e. transportation, lodging, etc.
- Arrange for and administer all corporate event planning (Annual Meeting, Board Meetings,
Committee Meetings, Exhibits, etc.) i.e.
a) Arrange location, travel, catering, entertainment, etc.
b) Arrange scheduling of conference rooms
c) Arrange scheduling of conference calls
- Organize, coordinate and facilitate production of Board Meetings, i.e.
a) Arrange for location, catering, special considerations, etc.
b) Produce and send pre-meeting correspondence, i.e. agendas, minutes, reports, etc.
c) Poll the Board for attendanced) Produce Board meeting booklets
- Coordinate corporate purchasing with Fiscal Team, i.e. office supplies, travel arrangements,
event planning, etc.
- Review and/or prepare a variety of reports, minutes, and correspondence.
- Coordinate and administer all corporate mass mailings, liaison with postal vendors.
- Assist staff in the coordination and preparation of materials, i.e. marketing, public relations,
program, fiscal, etc.
- Coordinate general office operation, i.e. production of general correspondence.
- Administer the organization and maintenance of all office areas, i.e. liaison with
building management.
- Maintain vendor contracts, i.e. liaison with vendors, tracking vendor files, etc.
- Serve as a member of the Program Team, and other Ad Hoc work groups as necessary.
- Perform additional tasks as assigned.
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Knowledge, Skills and Abilities Required
- Associates degree in business and/or 2-4 years experience in administration and office management practices.
- Ability to communicate effectively both orally and in writing.
- Ability to deal with people effectively and in a positive and professional manner.
- Knowledge of and ability to operate basic office machinery.
- Skill and capability working with computers.
- Skill and capability to organize and manage multiple tasks.
- Able to take direction, be receptive to learning and work cooperatively with others.
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